GOVERNMENT RESIDENCE ALLOTMENT POLICY OF S&GAD, 1997, AMENDED UPTO 2018

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The Governor, Punjab has been pleased to approve amendments in the Allotment Policy of Government of the Punjab, S&GAD. I am, therefore, directed to enclose herewith a copy of the Allotment Policy of Government of the Punjab, S&GAD, 1997, amended upto 02.05.2018 for information, implementation and further guidance.

POLICY GOVERNING ALLOTMENT OF GOVERNMENT RESIDENCES

This policy will supersede all previous letters / instructions / policy governing the allotment of Government owned residential accommodation issued from time to time.
Details of various types of Government owned residences in different GORs/Colonies at Lahore and the Government servants who are entitled to these residences are given in (Appendix-I).
Houses listed in (Appendix-II) are at the disposal of Lahore High Court for allotment to Honorable Judges and other senior officers of judiciary. Allotment of these houses shall be made by the Lahore High Court, Lahore.
Houses listed in (Appendix-III) are reserved for the Chief Minister, Ministers of the Cabinet, Speaker and Deputy Speakers of the Provincial Assembly. Administrative control of the Speakers and Deputy Speakers Houses would rest with the Secretary Provincial Assembly.
Houses listed in (Appendix-IV) are designated houses for the Chief Secretary, Inspector General of Police, DIG Lahore Range, Commissioner, Lahore Division, Lahore, District Coordination Officer, Lahore and SSP, Lahore. The administrative control of these houses shall rest with the Estate Office.
The Additional Chief Secretary, Government of the Punjab shall be the competent authority for allotment of Government owned accommodations at Lahore other than those which have been placed under the administrative control of the Lahore High Court, Secretary, Provincial Assembly Punjab and District Coordination Officer, Lahore. He may delegate powers of allotment / exchange of certain categories of houses to any other officer of the Provincial Government. The Additional Secretary (Welfare), Government of the Punjab, shall be the Competent Authority for allotment of 2-room junior and single room accommodations.
Only the Govt. servants posted at the Principal Seat, Lahore High Court, Lahore, Punjab Civil Secretariat i.e. borne on the cadre strength of S&GAD and Provincial Assembly of Punjab, posted at Lahore, are eligible for allotment of Government owned accommodation. A Govt. servant who is transferred out of Lahore or out of the institutions referred above will lose his eligibility after expiry of the period for which he or his family can retain possession of the residential accommodation as specified in para-33.
7 A. In case of non-availability of Government accommodation for allotment, the employees of Punjab Civil Secretariat, borne at the cadre strength of S&GAD, shall be entitled for the facility of House Requisition as per their entitlement, after obtaining an eligibility certificate issued by the Estate Office, S&GAD through approval of the Additional Secretary (Welfare), S&GAD. A government servant who is transferred out of Lahore or is no more serving at the cadre strength of S&GAD in Punjab Civil Secretariat will lose his eligibility or facility of house requisition after three months of the date of his transfer. Moreover, if an occupant of a government residence from the pool of residences of S&GAD intends to get benefit of the facility of house requisition, he/she will have to handover the possession of his/her allotted residence to Welfare Wing, S&GAD and obtain the above said eligibility certificate issued by the Estate Office, S&GAD through approval of the Additional Secretary (Welfare). In case of availing the facility of House requisition/Self hiring, the said officer/official shall not be entitled to house rent allowance.
All the Sub Divisional Officers of the GORs and Colonies will be the custodian of property situated in their respective areas.
All Government servants seeking official residential accommodation will get themselves registered with the Estate Office through their departments on the prescribed form given in (Appendix-V). The Estate Office shall maintain a list of all Government servants who get themselves registered and will issue a registration number. The list will be prepared on the basis of the date of registration. If two or more persons get themselves registered on the same date, the senior amongst them on the basis of appointment to a post in the basic scale of entitlement to the particular category of residence will rank higher than the others.
The officer/official posted against technical quota or on deputation basis in Punjab Civil Secretariat shall not be eligible for registration unless he/she completes two years service tenure against such technical/ deputation post.
REGISTRATION
If a Government servant who registers himself is transferred back to Lahore within a period of eight months, he/she would not be required to get himself / herself registered with the Estate Office afresh.
If a Government servant, eligible for allotment out of pool of S&GAD and registered with the Estate Office, S&GAD for allotment, is transferred out of Lahore before a house is allotted, he / she will retain the same registration if he / she is transferred back to Lahore within eight months after his / her transfer out of Lahore.
Every Government servant who is allotted a house, shall at the time of allotment give a certificate signed by the Head of Office where he is serving stating that he has not been transferred out of Lahore after the date of registration. The allotment in his name shall be cancelled if on verification it is found that he was transferred out of Lahore after the date of registration and before allotment. The Government servant whose allotment is cancelled due to this reason may get himself registered afresh.
A Government servant desires registration for allotment will apply through his Head of Department and subsequent correspondence with the Estate Office will also be made through his Departmental Head. The Estate Office will not entertain any application or reference submitted directly by a Government servant.
ALLOTMENT
The Provincial Government has no legal obligation to provide residential accommodation to any Government servant and no Government servant has any vested legal right or claim to the allotment of Government owned residential accommodation.
The allotment of Government owned residential accommodation will be made on the principle of ‘first come first served’ basis in accordance with the list maintained by the Estate Office referred to in para-9.
No above entitlement allotment is permissible in any policy scheme. The limits of entitlement are given in (Appendix-VI).
Below entitlement allotment on out of turn basis is permissible temporarily only for the officers of BS-20 and above. The Competent Authority before making such allotment shall keep in view the pressing circumstances of the applicant alongwith the documentary evidence submitted by the applicant in this regard.
As per advice of the Law Department, the Government can cancel any allotment order issued subject to vacation basis without any show cause notice provided the new allottee has not taken over possession of the allotted house.
If a Government servant does not occupy a newly allotted residence within 10 days of its availability for occupation, his allotment will be cancelled after a show cause notice and his name will be removed from the registration list. However such Government servant can get himself registered afresh with the Estate Office in the relevant category.
If a Government servant is transferred out of Punjab before taking possession of the allotted house, his allotment / exchange shall stand cancelled automatically.
If a Government servant is transferred out of Lahore before taking possession of the allotted house, his allotment / exchange shall stand for a period of one year.
All allotment orders issued by the Estate Officer will be countersigned / verified by the Additional Secretary (Welfare), S&GAD.